Bare Space – Stall Decoration Guidelines

1. Booth Identification

   Exhibitors must prominently display their booth number on the fascia for better visibility and smooth visitor flow.

2. Maximum Structure Height

   The maximum height for any single branding unit is 4 meters, inclusive of fascia. The backside of all artwork must be neatly covered and finished.

3. Submission of Stall Designs

   Bare space exhibitors must submit:

   • Final stall design
   • Details of stall decoration contractor / fabricator

   Submission must be made via the online Exhibitor Manual and emailed to: events@allindiarubber.net, ire@indiarubberexpo.in

   Deadline: 15th February 2026

4. Temporary Service Badges

   Agency must obtain temporary service badges at an additional cost from the organizers and provide them to their stall contractors labours as needed.

5. Access Control

   Personnel without valid badges will not be allowed entry into exhibition halls during setup or the event.

6. Restrictions on Woodwork & Welding

   Woodwork and welding inside the halls are strictly prohibited. All platforms, panels, and decor elements must arrive pre-fabricated. Only assembly and finishing are permitted onsite.

7. Spray Painting Prohibition

   Spray painting inside the exhibition halls is strictly forbidden. Non-compliance will lead to immediate power disconnection at the exhibitor's own risk.

8. Design Approval Compliance

   If pre-fabrication is done prior to the approval of designs, exhibitors must modify structures as required to meet compliance standards along with penalty upto 1,00,000+ GST.

9. Approval Before Construction

   Construction may begin only after receiving official approval. Construction before the scheduled date or without approval is not allowed. The IRE team’s decision will be final and binding.

10. Approved Design on Site

    A copy of the approved stall drawing must be kept at the worksite at all times.

11. Setup Period Inspections

    All stalls will be inspected during setup. Non-compliant exhibitors must make immediate corrections.

12. Temporary Power Supply

    Temporary power can be arranged during setup at INR 5,500 per kW, through the official electrical provider, Exhibitors are requested to make payment in advance to avoid waiting at Q at venue.

13. Permanent Power Supply

    Additional permanent power is available at INR 7,000 per kW up to the corner of the stand. Internal wiring must be handled by the exhibitor’s contractor.

14. Electrical Safety Requirements

    Exhibitors should engage certified (‘B’ certificate) electrical contractors and must adhere to proper safety standards.

15. Use of Built-up Booths

    Working inside or storing materials in built-up booths is strictly prohibited.

16. Work Area Restrictions

    Contractors must work only within their allotted booth area. Pathways and adjacent booths must not be used.

17. Appointment of Agencies

    Exhibitors may appoint IRE-empanelled or external agencies. External agencies must pay the mandatory onsite security deposit. AIRIA is not responsible for issues between exhibitors and their agencies.

18. Penalties for Non-Compliance

    Penalties will be imposed on contractors or exhibitors who violate guidelines.

19. Mezzanine Floor Construction

    Booths 100 sq. mtr. and above may construct mezzanines covering up to 50% of total booth area, subject to:

    • Structural and stability certificate submission
    • Venue clearance
    • Additional space charges by IRE

20. Free-Standing Structures

    Free-standing displays must not exceed 2.5 meters in height or extend beyond booth boundaries.

21. Joint Wall Height

    The joint wall between two booths must not exceed 3.5 meters in height.

AIRIA shall not be held responsible for any issues arising between the exhibitor and the empanelled or non empanelled agency, including but not limited to delays, incomplete booth construction, or financial or contractual disputes.

For any clarification, please contact the IRE Secretariat.